Modify Toolbar Microsoft Word Mac 2016

 

Change the language Office uses in its menus and proofing tools. 2016 for Mac Word 2016 for Mac Word for. In Microsoft Office where you may want to change the.

Create or run a macro. Word 2016, Word 2013, Word 2010. For more information, click Microsoft Visual Basic Help on the Help menu or press F1. You can record a sequence of actions, or you can write a macro from scratch by entering Visual Basic for Applications code in the Visual Basic Editor. Download Free Microsoft Word 2016 for Mac Full Version. If you looking on the internet an Microsoft Word for Mac So, you come to the right place now a day shares with you an amazing application its most popular and used the able product for Microsoft word for Mac full version Design for documents formatting tools, you can write a document and edit online shares and save online Web browser. Oct 10, 2017  Doug-N Replied on July 16, 2016 In reply to Jim Gordon MVP's post on April 29, 2016 The ability to customize the toolbar has been added! Right-click the Quick Access Toolbar, and then click Customize the Quick Access Toolbar on the shortcut menu. In the Choose commands from list, click Popular Commands. Click, and then click Add. To place the separator where you want it, click the Move Up or Move Down arrow.

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Summary

One of the most convenient features of Microsoft Word is the ability to customize the tools that you work with. This article describes how you can customize and create toolbars and toolbar buttons. You can customize any toolbar by adding, deleting, moving, or grouping toolbar buttons to suit your needs.

Microsoft Word includes several built-in toolbars, including the two default toolbars that are visible when you start Word: the Standard toolbar and the Formatting toolbar. The Standard toolbar includes command buttons with which you can quickly access many of the frequently used commands, such as Save, Open, Copy, and Paste. The Formatting toolbar provides quick access to text-formatting commands, including Bold, Italic, Underline, Numbering, and Bullets.

To see a list of available toolbars, point to Toolbars on the View menu. The available toolbars appear on the Toolbars submenu. The toolbars that are currently visible in the Word window are selected (check marks appear next to them). To view and use a toolbar, you must select it on the Toolbars submenu. To select it (make it visible on the Word screen), click the toolbar name.

Note Creating and customizing menus in Word is similar to the way that you create and customize your toolbars.

How to add a button to an existing toolbar

To add a button to an existing toolbar, use one of the following methods.

Method 1: Use the customize command on the toolbars submenu

  1. On the View menu, point to Toolbars, and then click Customize.

    Note You can also open the Customize dialog box by clicking Customize on the Tools menu.

  2. In the Customize dialog box, click the Commands tab. Under Categories, select the category from which you want to add a button. The Categories list displays categories of commands, organized by menu name or by type. The Built-in Menus category provides options for changing menus.

  3. Click a category to change the list of commands that appear in the Commands box, on the right side of the Customize dialog box.

  4. To add a button to a toolbar that is displayed, drag the button from the Commands box to the toolbar.

    For example, under Categories, click View. In the Commands box, click View Field Codes, and drag it to the Standard toolbar. Release the mouse button when you see a vertical bar indicating the position of the button.

Method 2: Use the 'More Buttons' button on the toolbar

  1. On the toolbar, click More Buttons, and then click Add or Remove Buttons.

    A submenu appears.

    Note The More Buttons toolbar button appears on most (not all) toolbars only when the toolbar is docked. To dock a toolbar, either double-click the title bar of the floating toolbar, or drag it to a docked position.

    For more information about how to dock a toolbar, click Microsoft Word Help on the Help menu, type move a toolbar in the Office Assistant or the Answer Wizard, and then click Search to view the topics returned.

  2. To add a button to the toolbar, select the check box next to the button that you want to add. To remove a button from the toolbar, click to clear the check box next to the button on the submenu.

How to change the image of an existing button

  1. Display the toolbar where the button you want to change appears.

  2. On the Tools menu, click Customize.

  3. When the Customize dialog box appears, right-click the button on the toolbar, and point to Change Button Image on the list that appears. A selection of images appears. Click the button image that you want to use as your custom button image.

    Note If you change the image and then decide that it is not what you want, you cannot revert to the original image. However, you can drag the button with the wrong image off the toolbar and add another image from the Customize dialog box (click the Commands tab).

To modify a button image, follow these steps:

  1. On the Tools menu, click Customize.
  2. When the Customize dialog box appears, right-click the button, and then click Edit Button Image.
  3. The Edit Button dialog box appears. Make any changes that you want, and then click OK.
    You cannot change the image of a button that displays a list or menu when you click it.

How to modify toolbar buttons

  1. On the Tools menu, click Customize.
  2. Click the Toolbars tab.
  3. Use the appropriate procedure from the following table.
  4. Click Close.

How to assign a hyperlink to a toolbar button or menu command

When you assign a hyperlink to a toolbar button or menu command, the hyperlink replaces the command currently assigned to that button or menu command.

Note

Microsoft Word 2016 Toolbar

You cannot assign a hyperlink to a button that displays a list or menu when you click it.

To assign a hyperlink to a toolbar button or menu command, follow these steps:

  1. Make sure the toolbar that you want to change is visible. To do this, pointing to Toolbars on the View menu, and then click the toolbar that you want to display.

  2. Do one of the following:

    • On the **View **menu, point to Toolbars, and then click Customize.
    • On the Tools menu, click Customize.

  3. Right-click the toolbar button, point to Assign Hyperlink on the menu that appears, and then click Open. Under Link to, click the source that you want to link to, and then select the options that you want.

  4. In the Customize dialog box, click Close.

How to create a new toolbar

  1. On the View menu, point to Toolbars, and then click Customize.

  2. Click the Toolbars tab, and then click New.

  3. In the Toolbar Name box, type a name for your new custom toolbar.

  4. In the Make toolbar available to box, click the template or open document where you want to store the toolbar.

  5. Click OK.

    The Customize dialog box appears.

  6. Click the Commands tab. Click the category that you want to select your button from. Under Commands, drag the button that you want to the new toolbar.

  7. Click Close.

How to delete a custom toolbar

  1. On the View menu, point to Toolbars, and then click Customize.

  2. Click the Toolbars tab.

  3. Under Toolbars, click the custom toolbar that you want to delete, and then clickDelete.

    Note You cannot delete a built-in toolbar. When you select a built-in toolbar in the Toolbars list, the Delete button is unavailable, and the Reset button becomes available. If you click the Reset button, the built-in toolbar returns to its original default appearance.

How to move a toolbar

To move a toolbar from its docked position at the top of the Word window, point to the two vertical bars on the left end of the toolbar. When the four-headed arrow appears, drag the toolbar to a new location.

To move a floating toolbar, click the title bar of the toolbar window, and then drag the toolbar to the new location.

How to store toolbar changes

When you create a custom toolbar or modify an existing toolbar, the changes are stored in the Normal template (Normal.dot), in another active template, or in an open document. To select the location where you want to store the changes, follow these steps:

  1. On the View menu, point to Toolbars, and then click Customize.
  2. In the Customize dialog box, click the Commands tab.
  3. In the Save in list, click the template or document where you want to save your custom toolbar.
  4. Click Close.
    Note The Save in list displays templates and documents other than the Normal.dot template, only if those templates are active or if those documents are open in Word. To activate another template, close the Customize dialog box, click Templates and Add-Ins on the Tools menu, and then click Attach to attach your active document to another template.

References

For additional information about toolbars, click the following article number to view the article in the Microsoft Knowledge Base:

291484 Your toolbars are missing, your menu bar is missing, or your personalized settings are not retained when you start Word 2002 or Word 2003

For more information about how to create and customize menus and toolbars, click Microsoft Word Help on the Help menu, type toolbars in the Office Assistant or the Answer Wizard, and then click Search to view the topics returned.

While the Microsoft Excel Quick Access Toolbar is minimal compared to the main Ribbon, it gives you direct access to a variety of functions.

Do you know how to make the most of the toolbar? Did you even know it was there? Let's take a look at this customizable command center.

Adding commands to the Quick Access Toolbar

Without any previous customization, the Excel Quick Access Toolbar will only display options to save, undo and redo. Here's how to change that.

How to access the Quick Access Toolbar options

Option No. 1:

  1. Click on the Customize Quick Access Toolbar icon.

Option No. 2:

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  1. Right-click on the Quick Access Toolbar.
  2. Select Customize the Quick Access Toolbar from the list.

Option No. 3:

  1. Click on File in the Ribbon.
  2. Click Options.
  3. Click Quick Access Toolbar.

After gaining access to its options, the toolbar is now ready to incorporate your preferred commands. You can do that in a few ways.

How to add a command from the Ribbon

  1. From the ribbon, click on the tab that houses the command that you want to add.
  2. Right-click on the command and select Add to Quick Access Toolbar from the drop-down list.

How to add a command from Quick Access Toolbar

  1. Click on the icon for Customize Quick Access Toolbar.
  2. Click on More Commands at the bottom of the list.
  3. Click on the Choose commands from list and select Commands Not in the Ribbon.
  4. Click on the command to be added.
  5. Click on Add to move it to the Toolbar list.
  6. Click Ok to finish.

When customizing the Toolbar, there is a rather large list of commands to browse through. You'll notice that by default, the Popular Commands list is displayed. Further commands lay within the sorting options. Microsoft divides these by tabs that are found in the ribbon. You can also choose All Commands to see a list of everything possible in Excel.

The Excel Camera, for example, is used to capture a screenshot of the data range in a worksheet in order to paste it into another worksheet. You will see that the data picture will automatically change when the data it originates from also changes. If this is a function that you are seeking, you can add it to the toolbar under 'Commands Not in the Ribbon.'

On the Excel Options screen, you can also see that Quick Access Toolbar customization will apply to all documents by default. The drop-down list lets you choose to only apply the customization to the workbook that you're working on.

How to remove a command from the Quick Access Toolbar

Option No. 1:

  1. Right click on command from the Toolbar.
  2. Select Remove from Quick Access Toolbar from the list.

Option No. 2:

  1. Select the Customize Quick Access Toolbar icon.
  2. Select More Commands.
  3. In the Customize Quick Access Toolbar list, and select the commands to remove.
  4. Click Ok to save changes.

How to import or export Toolbars

You can also choose to import a previously created Toolbar from one of your colleagues. You may also want to share your own with others.

How to export a Toolbar

  1. Click on File.
  2. Select Options.
  3. Click on Quick Access Toolbar.
  4. Click Import/Export.
  5. Click Export all customizations.
  6. In the File Save box, choose a file name and location.
  7. Click Save to save the exported Office UI file.

To import a Toolbar

  1. Select File.
  2. Click Options.
  3. Select Quick Access Toolbar.
  4. Open Import/Export.
  5. Choose Import Customization file.
  6. Navigate to the file location.
  7. Select the file and choose Open.
  8. In the dialog box, click Yes to replace all existing customizations.
  9. Click Ok to complete.

Appearance customization

As you add commands, you'll notice that they appear in the order in which they have been selected. You may feel the need to sort alphabetically or by type. Here's how you can organize your commands.

Moving the Toolbar

By default, the Quick Access Toolbar is located in the upper-left corner of the program, above the ribbon. You have a limited ability to change its position to just below the ribbon.

How to move the toolbar

  1. Click on the Customize Quick Access Toolbar icon.
  2. Click Show Below the Ribbon if it's currently above the ribbon.

The option will change to 'Show Above the Ribbon' if you have already set it to below.

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Reordering commands

As you add commands, you'll notice that they appear in the order in which they have been selected. You may feel the need to sort alphabetically or by type. Here's how you can organize your commands.

How to reorder the commands

  1. Right-click on the Quick Access Toolbar and select Customize the Quick Access Toolbar from the list.
  2. Click on commands under the Customize Quick Access Toolbar section.
  3. Click on the Up or Down arrows to the right on the command list to move the command up (left) or down (right).
  4. Click Ok to complete.

Grouping commands in the Toolbar

Grouping essentially creates fences around a selection of commands, providing the appearance of relationships between them. These fences are known as 'Separators.'

How to add Separators

  1. Right-click on the Quick Access Toolbar.
  2. Choose Customize the Quick Access Toolbar.
  3. Under Choose Commands from, select Separator at the top of the list.
  4. Click Add to add to the toolbar.
  5. Use the Up and Down arrows to place the Separator.
  6. Click Ok to complete.

You can stack more than one Separator at a time, depending on your visual preferences.

Keyboard shortcuts

Want to use the Quick Access Toolbar even more quickly? You can use keyboard shortcuts to use the commands with even less effort. By using the ALT key in conjunction with a number key you can execute functions by touching the mouse.

To use keyboard shortcuts

  1. Press the ALT key to reveal the numbers associated with the Toolbar commands.
  2. Press the number that corresponds to the chosen command.

You'll soon see that the numbered system increases from left to right, and you can easily learn what to press for your most frequently used commands. Couple this function with reordering your commands, and you'll discover your increased efficiency.

Reset your customization

As you experiment with customization, you may end up with unfavorable results. Being able to reset helps you save time trying to reverse your settings.

To reset the toolbar

  1. Right-click the Quick Access Toolbar.
  2. Select Customize the Quick Access Toolbar.
  3. Click Reset, under Customizations.
  4. Select Reset only Quick Access Toolbar.

You're then free to start fresh and find a new way to be efficient or to mess something else up.

Wrapping up

When used correctly, the Toolbar can be your best friend for formatting, data entry, and other functions. It's one way of making Microsoft Excel a truly personal experience. What does your Toolbar look like? Do you use the toolbar or do you work mainly out of the Ribbon? Let us know in the comments!

And be sure to visit our Office 101 help hub for more related articles:

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